EVENT RULES & GUIDELINES

EVENT RULES

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1. RESPECT THE MODELS

We pride ourselves on making sure that all of our events are a safe space. We engage ourselves like a loving family. Be sure to respect models and ask for inform them of the issue & ask for consent if you find that you may need to physically touch them to adjust hair, posing, etc.

2. RESPECT YOUR FELLOW CREATIVES

We are respectful of everyone’s time with a model. Under no circumstances should you shoot when someone else is shooting a model. We allow one on one time in short bursts so that you may gain understanding of how to work with models directly. If you are capturing images while someone is shooting, they should be behind the scenes images which include equipment, background, and subjects unless you and the other creative you are with agree before hand. 

3. RESPECT THE CLOCK

Time is managed so that you receive the most out of your sessions and can execute work with as many models as possible. We will have rotations timed and or manage your rotations. When we alert you of an upcoming switch, begin capturing your last images in order to move to the next model.

4. BE UNIQUE

We want you to be unique. Discover your own setup and do not utilize the setup of another creative unless you have both agreed before hand. You will have time to set your lighting or posing how you like to get your shot. The purpose of these sessions is to build something unique for both you and the model. It doesn’t benefit anyone involved if everyone’s shots look the same.

5. TAG ALL CONTRIBUTORS

We pride ourselves on attribution. For all images provided on socials (specifically Instagram), we are to tag @ThePhotoTakeover and each individual who has contributed to the look you are posting. Tag your Photographer, Videographer, Model, MUA, Designer, Stylist. All should be tagged. If we are at a partner studio, you must tag them as well. 

6. FOLLOW INSTRUCTIONS

Sometimes events will require on the fly directions/instructions. Adhere to any instructions that are given so that everyone has the safest and most conducive session possible. 

7. CLEAN UP

We are constantly using equipment and moving items within our studio and location sessions. Make sure to place any moved items or gear used, back into place or return them to their original owners. Keep track of your own gear if you bring it so as not to lose anything. We are not responsible for lost items.

SUGGESTIONS

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1. ARRIVE ON TIME

You should always arrive on time. It is crucial to the success of your session. The earlier you arrive, the more content you can capture and you make it in time for our “intros”. Intros will help you get to know who is in the room, who you will be working with and makes for an easy working transition.

2. 5-10 IMAGES / DELIVERY

We suggest each Photographer provide roughly 5-10 images to their models (this is flexibile depending on the amount of time spent). Refrain from over supplying to avoid redundant images. If each model works with each photographer, they are guaranteed a large set of images so you do not need to send large galleries. Turn around time for photographers is at their discretion but we advise allowing two weeks. it is up to participating creatives to communicate with one another for delivery and timelines.

3. BRING PROPS

We love utilizing what is available; however, we encourage you to bring your own props and concepts to the session to make your idea unique. You are not required to share these with anyone and if within a reasonable timeframe, you can execute your concept.

4. SHARE GEAR

We often share gear in order to make sure we capture our shots. This is not a requirement, but we are known for allowing one another to utilize our strobes, triggers, modifiers, and more in order to capture a shot.

5. WORK TO UPGRADE YOUR LEVEL

Our level up process provides various perks for those who are leveled up. You will receive various discounts, access to special and exclusive events, as well as a higher calibur of session. Follow the instructions under the “LEVEL UP” menu tab for more details.

6. SECURE A PRIORITY SLOT

Some people prefer a bit more time with a model of their choice. Due to rotation, we keep our rotations frequent; however, by purchasing a P1/P2 slot as a Photographer, you can lock in 30-60 miniutes with a model of your choice. As a model you can choose an M1/M2/M3 slot to shoot with the Photographer of your choice for 30-90 minutes (often used to build specific portfolio options – *images beyond the 5-10 must be purchased through the photographer*). 

7. ASK QUESTIONS / TAKE CLASSES

If there is something you are unsure of, please ask questions. We have people around at all times that are willing to assist you with what you are looking to discover. Events are meant to broaden your skill level and portfolio. To get the most out of it we want you as involved and invested as possible. If you would like more of an in depth teaching experience, visit our “EDU” link dropdown to register for a class with one of our instructors.

All events consist of a challenge portion that aligns with the title of the event. The theme/challenge is only a small portion of the session. We utilize these challenges to present real world concepts and problems that must be analyzed and solved. We pride ourselves on critical thinking that benefits all those involved in the session so as to elevate their skill level, working knowledge, and problem solving capabilities. Challenges are typically solved early on in sessions, but may be solved/captured at you own pace. Following the challenge, we open our sessions up to a full swing rotation for creative shooting that is at the discretion of the creatives driving the imagery. We only require that all guidelines above be adhered to throughout the entirety of the session to ensure a smooth production for both yours and the content production of others.

Failure to adhere to the “EVENT RULES” can result in event ban. We are very serious about growth and respect. We want everyone to feel safe and to reap the benefits of their efforts.

“EVENT SUGGESTIONS” are just that… suggestions. They are meant to provide a foundation and standard for operational understanding to familiarize you with how our events operate. They are not a requirement.

If you have an issue at any event, feel free to disclose to our show runners in order to have us remedy any problems. We love and appreciate all of our participants.